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Interpreting the Payment Plan Ledger

Understanding Ledger Colors and Payment Status

Use color indicators, balances, and ledger markers to quickly track payment activity, identify outstanding amounts, and confirm when transactions have been successfully processed.

Payments and charges in the ledger are color-coded to show their status.
  • Items such as down payments, principal payments, processing fees, returned items, and late fees appear in blue.
  • Charges that have not been paid or processed will show a remaining balance in orange in the Balance column.

❗If the amount in the Balance column appears in parentheses ( ), it indicates that the charge has been paid. These items typically do not count toward the overall Amount Financed *Principal Due*.

  • The PrincipalDue in the Balance column will decrease over time as regularly scheduled payments are made. This column will only include the amount due less any interest.

  • Totals shown in the Principal and Amount columns confirm that a payment has been successfully processed. The Amount column reflects the full payment amount, while the Principal column shows how much of that payment was applied to the PrincipalDue..
  • Payments that are available to be posted will have a checkbox next to them in the ledger.

Column Definitions

ID The payment ID number for the line item
Due Date The date the payment is due
Code The payment processing code indicates the type of payment that was processed
Type Much like the processing code this spells out the type of payment that was processed
Amount The total amount of the payment due or processed
P If visible in the column, this indicates that a payment was processed for the total in the amount column
Principal Balance Total principal balance remaining for the consumer, less interest and excluding any fees incurred over the life of the payment plan.
Acct'ing Code

Indicates the type of payment or processing type. 

  • HOLD = Payment will not process automatically

  • STOP = A chargeback was received
Applies to Indicates the payment ID in which the payment was applied to.
Paid Date The date the payment was processed
Pmnt ID The ID for the total payment that was made. A single payment can apply to multiple line items (payment ID's)
Voided Indicates if the payment in that line item was voided
MID Indicates which payment processor was used to complete the transaction on the HFD side.
Rerun Indicates whether the payment was processed through the rerun processing workflow.

FeeCodes and Types

Code Type Definition
107 DwnPmt Down payment that is due
110 ProcessingFee Card processing fee charged to process the payment
7107 DwnPmtP Down payment paid
7110 ProcessingFeeP Processing fee paid
300 PrincipalDue The total amount of contracted payments due, less any interest
7300 Payment-IntP Total amount payment process
9001 **CCProcess** An attempt to process a payment was made
103 NSF An NSF fee line item added due to an unsuccessful payment
7103 NSF An NSF fee PAID 
104 LateFee An LATE fee line item added due to a payment that has not been made past a specific threshold